Athletic Assignors Association

About the Athletic Assignors Association

The Athletic Assignors Association was formed to ensure that officials from Southwest Michigan could continue to receive high school officiating assignments when area schools chose to begin outsourcing their officiating needs. Currently, our assignors are members of two area officials' associations, the Fruit Belt Officials Association and the Southwest Michigan Officials Association. Although every effort is made to include members from these two groups as game officials, we encourage any qualified official in our geographic footprint to  apply for membership. The Athletic Assignors Association is not affiliated directly with any officials' association.

We have very few requirements for membership, but they include:

  1. Belonging to and being an active member of any approved officials' association in Michigan or Indiana.
  2. Paying the required "technology fee" to help subsidize our use of the ArbiterSports assigning system (currently $10 before June 1, $15 after June 1 for the next school year.
  3. Making effective use of the ArbiterSports assigning system.
    • Keeping contact information up to date.
    • Keeping availability calendars up to date.
    • Accepting assignments in a timely manner.
    • Honoring officiating commitments once accepted.
  4. Responding in a timely manner to email / phone messages.
  5. Carrying out officiating duties in a professional manner.

ArbiterSports Information

The AAA uses the ArbiterSports system exclusively to make our assignments. The primary conferences we assign for are the Red Arrow Conference and the BCS Athletic Conference. (The BCS actually has at least one other assignor. Our group assigns home games for the schools that were previously affiliated with the Lakeland Athletic Conference or the Red Arrow Conference.) We assign officials for the following sports: football, girls and boys basketball, volleyball, baseball and softball. While not directly associated with the Fruit Belt Officials Association or the Southwest Michigan Officials Association, all of our assignors are members of one of the two groups. 

Register for 2014-15 Now

Number of Officials Paid For:
Name(s) of official(s):

It was always the intent of the Athletic Assignors Association to  derive income solely from the schools and conferences we service. However, it has become necessary to incorporate a small technology fee due to costs related to the ArbiterSports system. The Michigan High School Athletic Association does help to subsidize some, but not all of the costs associated with using this system. Some of the costs they DO NOT cover include:

  1. Any assignments made for Middle School contests.
  2. The cost of the electronic evaluation system.
  3. Costs associated with ArbiterPay.

Important: Officials who belong to either the Fruit Belt Officials Association or the Southwest Michigan Officials Association have their technology fees covered through their association dues. These members DO NOT pay any additional fee. For those officials NOT in either group, the cost is $10.00 / year, regardless of the number of sports worked.

Below is important information regarding the registration process:

  1. If you are a member of either the Fruitbelt Officials Association or the Southwest Michigan Officials Association, your ArbiterSports fees are paid when you pay your dues. Your association will pass on the technology fee on your behalf to the Athletic Assignors Association.
  2. Registration fees for each official using our system to receive assignments is $10.00.
  3. The official will only be required to pay only one fee, regardless of the number of different sports officiated (i.e. an official working only volleyball will pay $10; an official working volleyball, basketball and baseball will also pay $10).
  4. If for any reason the Athletic Assignors Association is not the assigning body for 2014-15, all registration fees will be refunded to the official. (This is the only situation for which fees will be refunded.)
  5. No official will be assigned games for 2014-15 until the registration fees have been paid.

We have made it very easy to pay registration fees online using PayPal. This process is completely secure and only takes a few minutes. You can use a PayPal account if you have one, but payments can also be made using an major credit or bank card.

Athletic Assignors Association

Sport Assignor Phone Email
Football (Middle School and High School) Bryan Wild (269) 208-6030
Basketball (Middle School and High School) David Buck (269) 208-6205
Volleyball Rick Ryno (269) 208-6045
Baseball Terry Myers (269) 921-0465
Softball Terry Myers (269) 921-0465
  Rick Ryno (269) 208-6045

Registration and Log-In

Area officials who would like to be considered for assignment to games in the conferences listed above first need to get registered in each sport specific section of the ArbiterSports system. New officials to the system must be invited by each sport assignor.

If the new official is an existing user of ArbiterSports, he/she will be invited to join the new group the next time logging in. If a matching email address is not currently in the system, users will get a welcome email from ArbiterSports with log-in instructions.

Regardless of how many "groups" an official is a part of, there is a single username and password for ArbiterSports. The username is always the user's email address. The welcome email will contain a temporary password, which must be changed after logging in the first time.

Important ArbiterSports Information

  • The web address is
  • Users must accept the invitation to be a part of the new group.
  • It is important for each official to check the box that they are "Ready to be Assigned" for each group.
  • If you belong to more than one group, you can log in to the group of your choice after your initial log-in by clicking on the black "head-and-shoulders" icon to the right of the appropriate group.
  • It is highly recommended that our officials take advantage of the new "Sharing" feature, which shares your schedule from any Arbiter assignor with the others. This greatly cuts down on the work you have to do blocking closed dates.

Enabling the Sharing Feature

  1. Once logged in, click the Profile link at the top of the page.
  2. Click the Sharing link underneath on the next screen.
  3. Click all the boxes and then click Save.

Using the Blocks Section

One of the most important parts of the ArbiterSports system is the "Blocks" section. The Sharing feature outlined above only blocks the officiating dates from ArbiterSports assignors. You must block the dates/times you are unavailable for other reasons yourself using the "Blocks" section of the website. Keeping your calendar updated in each sport you work is imperative to the success of the system. The assignors assume that if a date is open, you are available to work! The assignors have each undertaken their roles to help keep officials in our area working area games. Although they are compensated for their efforts, it is only a part-time position. Officials who turn back games simply because they did not keep their availability updated place a tremendous burden on the assignors and schools, who depend on the system to get their contracts out in a timely manner. Below are the steps to update your calendar once you're in the system:

  1. Click the link for "Blocks" at the top of the page. (It doesn't matter which group you are logged into. You can block dates for multiple assignors from any group.)
  2. Look at the upper-left section of the screen. All of the groups you belong to will be displayed by number. You can see which group is which by resting your mouse over the number. It will show you the group name in the form of a little "sticky note." Make sure you have clicked in the box beside all groups that you'd like to include in the block.
  3. Click "Block All Day" or "Block Part Day" depending on your choice.
  4. If you have chosen "Block Part Day" use the time range drop-down boxes to choose the time range you are unavailable to work.
  5. On the calendar, click on the date you would like to block.
  6. Continue blocking dates for that month until finished.
  7. Choose another month by clicking the next or previous month links at the right and left side of the top of the calendar, or by selecting a month from the drop-down list at the right side of the screen.
  8. Repeat for the entire season.

Other Blocks Info

  • If you would like to include a note each time you block a date, click the "Add Notes" box at the left side of the screen. This will prompt you to input a short note about that block. This note can be for yourself or for your assignors.
  • If a date that you have blocked later opens up, you can click the "Clear Blocks" option on the left side of the screen and then click the date or dates you would like to unblock.
  • You can also block larger date ranges, using the "Date Range" section at the top right of the screen. Just put in the starting and ending range, and click the boxes for which days of the which to apply the blocks in this range and click Apply.
  • Keep your availability updated throughout the season, not just prior to the initial game assignments.

Working with Your Schedule

You will be notified via email if you have new or changed assignments in the system. It is important that you react to these messages in a timely manner. Be aware that occasionally you will get such an email and nothing will appear different to you. It may be that your partner has changed or the time is different. In these instances, just check that you show as having accepted the assignment and take note of your current partners, the date and time of the game. It is not necessary to alert the assignor via email that you got sent an unnecessary notice. Instructions for using this part of the system are as follows:

  1. Click on the link for "Schedule."
  2. Click either "Accept" or "Decline" for each assignment as appropriate.
  3. Click the "Submit" button at the top or bottom of the page when finished.

Other Schedule Info

  • You can view partners, send out reminder emails, etc. by clicking on the game number at the left side of an assignment.
  • The Standard View will show you all assignments from today's date forward for all groups you are in. You can filter the list if desired to show only assignments from a particular assignor by choosing the appropriate group from the drop-down list above your assignments.
  • To show all assignments, including those in the past, choose "Show All" from the Date drop-down list above your schedule. This is helpful if you need to submit a report on past assignments. (The "R" icon is the link to submit a game report.)
  • Although the Standard View gives you the most information on one screen by using a table format, you can also view your schedule by day, week or month by choosing the appropriate option on the left side of the screen.
  • IMPORTANT: You can decline an assignment when it is first offered to you. If you have to turn back an assignment once you've already accepted it, know the procedure followed by that particular assignor. For example, basketball officials can turn back an assignment through the system up until a week before. After that, they must contact the assignor via phone or email and ask to be removed. DO NOT ASSUME YOU ARE OFF OF THE ASSIGNMENT UNTIL YOU NO LONGER SEE IT ON YOUR SCHEDULE. IF NECESSARY, KEEP CONTACTING YOUR ASSIGNOR VIA PHONE OR EMAIL UNTIL THE MATTER IS RESOLVED.
  • To individually accept or reject assignments, click the "Detail ID" button at the far left for the assignment in question.

Other ArbiterSports Tools

In addition to what is listed above, there are several tools you can use to your benefit on the site. They are too numerous to explain in detail here, but if you poke around a little they are fairly self-explanatory. Below is a list of some of the features available:

  • Announcements: important information from your assignor -- listed on the main screen once you log-in to a group.
  •  Evaluations: If your assignor has made online evaluations available to you, they will be found by navigating to the Evaluations section of the site.
  •  Lists: This section has contact information for officials and athletic directors (use the links for Officials and Contacts).
  • MyReferee: This section has informative information from Referee Magazine (quizzes, articles, etc.).
  • Profile: You can change your email address, password, address and phone information here as well as your Sharing and other preferences.

    Important note about changing your email address: If your email address changes and you belong to multiple groups, it is important to change it in the system AFTER the initial log-in but BEFORE you have logged in to a group. Since your username is always your email address, this insures it will change for ALL GROUPS.

More Help for New Users

ArbiterSports has put together an extensive PowerPoint presentation for new users. Click below to view that presentation:

ArbiterSports New User Presentation (PowerPoint)